Local Event Coordinator

Introduction

Are you the one we are looking for? Just before you respond! Kindly have a quick read through.

Who are we?

AfriLabs is a network organization and is the largest pan-African network of 400 innovation and technology hubs across 52 African countries.

Job Role & Person- Specification

A Local events coordinator who will serve as on-ground support to the Events team throughout the preparation of the 2023 Annual gathering.

Responsibilities: 

• Research on local sponsors, submit the names, email and office addresses of these sponsors to the Partnership Manager while scheduling meetings for partnership discussions.
• Support the AfriLabs team and consortium of hubs in Rwanda through the event.
• Assisting with the planning, coordination and implementation of the gathering.
• Scout, research on vendors with good reputations and are fully registered within Rwanda based on the list provided by the Ecosystem Events Manager.
• Support the events and operations department in engaging the local vendors in Rwanda by developing a tracking system which lists their list of vendor names, services, payment terms, timeline and quality of service upon completion.
• Manage vendors before, during and after the gathering to ensure that they deliver on the agreed services.
• Provide information when reached out to in a timely manner.
• Attend the AfriLabs team meeting (bi-weekly), department meetings and any other meetings as requested by your supervisor.
• Follow-ups with sponsors who have shown interest in sponsoring and the consortium of hubs on tasks assigned to them.
• Support the AfriLabs team, attendees, hub members and stakeholders during the Gathering.
• Any other tasks as assigned by your supervisor.

Required Skills, Qualifications & Abilities: 

• Minimum qualification is a Bachelor’s degree in Management, Business Administration or any other related field.
• Have a certification in Project Management.
• Ability to handle sensitive and confidential matters and respond as required.
• Knowledge of the African innovation, technology and entrepreneurship space.
• Strong facilitation skills and a team player.
• Strong knowledge of Event coordination.
• Ability to carry out Research.

Experience 

A minimum of four years in project management or Corporate event management

Skills

Project Management

Planning and Organization

Creative Thinking

Location: Rwanda, Onsite

Employment Terms: Full-time role.

Working time/days: 9 AM- 5 PM; Monday to Friday

To Apply​: Send CV and cover letter to jobs@afrilabs.com

Application Deadline: 29th January 2023.